CK Law Office – Kancelaria Adwokacka Piotr Cybula
1. Data Controller
The controller of personal data provided through the website and in correspondence with the Law Office is Piotr Cybula, conducting business under the name Kancelaria Adwokacka Piotr Cybula, Aleja Przyjaciół 1, office 12, 00-565 Warsaw, Poland, Tax ID (NIP): 5262312329, Business Registration No. (REGON): 145852630.
For matters concerning personal data protection, you may contact the Law Office at: polish.citizenship@cklawoffice.eu.
2. What data we receive
Through the contact form, you may provide, in particular, your name and surname, address, telephone number, e-mail address and information concerning the matter about which you contact the Law Office. In Polish citizenship matters, this may also include information about family members, ancestors, emigration and documents in your possession.
The contact form does not allow files to be attached. If documents are required for a preliminary assessment or for further handling of the matter, the Law Office may ask you to send them later by e-mail, in particular as scans or photographs.
Please provide only the data and documents necessary to assess or handle your matter.
3. Why we use your data and the legal basis
Data provided by a person contacting the Law Office are used to review the inquiry, respond to it, make a preliminary assessment of the matter presented and, where the person is interested in using the Law Office’s services, take steps at that person’s request prior to the possible conclusion of a legal services agreement. The legal basis for such processing is Article 6(1)(b) GDPR. Once an agreement has been concluded, data are processed to the extent necessary for its performance.
Data may also be processed where necessary to comply with legal obligations applicable to the Controller (Article 6(1)(c) GDPR), or for the establishment, exercise or defence of legal claims and the protection of the Controller’s rights (Article 6(1)(f) GDPR).
If information or documents provided in connection with a matter contain special categories of personal data, such data are processed only where and to the extent that an appropriate legal basis under Article 9(2) GDPR applies, in particular where processing is necessary for the establishment, exercise or defence of legal claims.
The Law Office does not use data provided through the contact form or in correspondence to send newsletters or for direct marketing unrelated to the matter about which you contacted us.
4. Contact form and e-mail
Information entered in the contact form is sent by e-mail to polish.citizenship@cklawoffice.eu. The content of the form is not stored in a separate database on the website.
Correspondence is stored on a mail server operated by nazwa.pl. Access to the mailbox is limited to persons authorised to handle inquiries and matters of the Law Office.
In the course of further correspondence, the Law Office may receive additional information and documents sent by a person interested in pursuing a matter.
5. How long we keep data
Data are kept for the period necessary to respond, assess the inquiry and conduct correspondence relating to the matter.
If the inquiry leads to engagement of the Law Office, data may be retained for the duration of the legal services and subsequently for the period required by applicable law and for as long as necessary to establish, exercise or defend possible legal claims.
For inquiries that do not lead to an engagement, data are kept no longer than necessary to handle the inquiry and protect the Controller’s legitimate interests connected with the response provided and the ability to demonstrate the course of correspondence.
6. Who may receive the data
The Law Office does not publish data provided by persons contacting it and does not disclose such data to third parties for their own marketing purposes.
Data may be accessible to entities providing the Law Office with necessary technical infrastructure, in particular e-mail, hosting and website support providers, as well as to other entities where disclosure is necessary for handling a specific matter or is required by law.
In connection with the provision of legal services, information is also processed and disclosed subject to the obligations arising from professional secrecy.
7. Your rights
Subject to the conditions laid down in the GDPR, you may have the right to access your data, rectify or erase them, restrict their processing and receive or transfer your data. Where processing is based on the Controller’s legitimate interests, you may also have the right to object to such processing.
The scope of individual rights depends on the purpose and legal basis of processing. You also have the right to lodge a complaint with the President of the Polish Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych).
8. Cookies and Google Analytics
The website uses cookies and similar technologies necessary for its proper operation. We also use Google Analytics to obtain statistical information about how the website is used and to improve it.
Google Analytics may use cookies and similar technologies and process technical information relating to the use of the website. Where the use of such technologies requires the user’s consent, they are activated in accordance with the choice made through the website’s cookie management mechanism.
You may change your choice concerning optional cookies through the settings available on the website.
9. Map and CAPTCHA protection
The website contains a map to help visitors locate the Law Office. It also uses a CAPTCHA mechanism to protect the contact form against automated submissions and spam.
The map and CAPTCHA mechanism may be provided by external service providers and their operation may involve the processing of technical data relating to the user. Detailed information on the providers used, the technologies involved and the rules governing their activation is completed in accordance with the website’s actual technical configuration.
10. Security and confidentiality
The Controller applies appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure.
Information provided to the Law Office in connection with the possible provision or actual provision of legal services is treated as confidential, taking into account the obligations arising from the rules governing the legal profession and professional secrecy.
11. Changes to this Privacy Policy
This Privacy Policy may be updated, in particular if the operation of the website, the tools used or applicable law changes. The current version is published on the Law Office’s website.